How to Register

Gilwellians can register for the Reunion in one of two ways:

1.  Registering in person at the Reunion as a Walk-In.    Walk-in registrants will receive their kits when they register at the Ridley Lodge - no need to line up twice!   All Walk-ins should be aware that meals are the responsiblility of each individual. 

2.  Register and attend as a member of a Contingent.  The Contingent  pre-registration form must be received by July 1, 2018 to guarantee that your Contingent has a place on the field.   Contact your Area Commissioner or  the Deputy Area Commissioner - Training if you are not certain about which Contingent you might register with.

The onus is on Contingents to ensure that each
participant within their Contingent meets the
criteria needed to attend the Reunion.

Gilwellians under the age of 18 are welcome to attend the Reunion and are the responsibility of their Contingent.  It is up to the Contingent to ensure that Scouts Canada's Code of Conduct policy is followed.
Some suggestions for Contingents are provided below:
  • Contingents should already collect emergency medical information for each participant. Participants should be providing their Contingent with a copy of their current signed and completed "Adult Application for Membership". This form now includes the participant's emergency medical information. It replaced the old "Physical Fitness Form" last year.
  • If the person is renewing their membership (by far the majority will be), a completed and signed copy of this form should be sufficient evidence of the membership in Scouts Canada.
  • Another possibility is to collect a copy of their Membership Summary / Membership Card from MMS).
This information can be kept by the Contingent and be made available to the Reunion Committee only if necessary. When the Reunion is over, the Adult Application or the Membership Summary should be returned to the individual.

The 2018 registration fees have not been set.

Registration Fees include:

  • Attendance at the Reunion and participation in the program.
  • Reunion crest
  • Optional additional costs for Reunion Pin and Mug, Sat. Night Pizza etc.

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2013 Log n Beads available for Download


A .pdf version of the Log n Beads has been uploaded and is available to be downloaded.  Visit the Archive section in the Download Area or click on the following link:  2013 Final Edition of the Log n Beads



Dear Fellow Gilwellians:

            One of our biggest goals each year is to increase our registration numbers and each year we think we have. The problem lies in the fact that we are aware that there are many Gilwellians who do attend, but thru unknown reason forget to register. They are then not counted in! We see this happen every year. Perhaps with all of the excitement of the weekend, it’s simply an oversight… and I’d like to think so.

            This year our committee has decided to return to our wrist band policy in an effort to ensure that every Gilwellian in attendance is counted in. You may think this is a lot of work to account for the missed few but you’d be surprised at the number we suspect are not registering. And as you know, our costs continue to increase so there is the lost revenue to be concerned with.

            So this year “BAND YOUR BEADS!”…No need to put your wrist band on your wrist…simply attach them to your beads! That way all will see that, YES, you are a “beaded” Gilwellian and YES you’ve registered!

            Our registration team will be mailing out the wrist bands to the contingent registrars for all who have pre-registered in the coming weeks so they may get them to their members. All others will receive them at Registration on arrival Friday and Saturday of Reunion weekend.

            See you in September!


Yours in Scouting!

Dave Malcolm

2013 Gilwell Reunion Committee Chair

Gilwell Reunion Registration Spreadsheet 2013 - revised


Early submissions have revealed a couple of minor errors on the spreadsheet, plus the need for clarification when you’re recording contingent members orders on the Individuals spreadsheet.

The updated spreadsheet is attached, and I have asked it to be posted to the web site.

Please note that if, for example, you are ordering a mug (at $5.00) for a member, then you only put a 1 (numerical one) in the box, signifying one mug; or 2 if that individual is ordering two mugs. Do not put the dollar value (i.e. $5.00) as this corrupts the spreadsheet.

If you do find the spreadsheet difficult to use and would prefer just to use just a summary page, please let me know and I will provide.

Kindest Regards,Scouter Stewart

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